Electronic signature for procurement

Use your resources wisely – leave manual paperwork behind and focus on finding the right supplier.

Frequently used for:

Purchase orders
Non-disclosure agreements (NDA)
Service agreements

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A woman signs a contract on her notebook and buys something online.

Trusted by more than 250 companies with the highest requirements for data protection and security:

Speed up your procurement process

The printer-and-paper way is no longer necessary: instead of posting purchase offers, NDAs and approvals back and forth, enable all parties to sign electronically in just a few seconds.

Invite to sign by e-mail
Decline or assign signatures to someone else
Sign multiple documents at once with
batch signature
Keep track of completed and pending signatures

A contract and two people signing together.

An end-to-end process shows who has digitally signed when.

Satisfied buyers make satisfied suppliers

Enable your buyers and suppliers alike with seamless digital processes that save time rather than generate extra work, and get contracts signed in just a few seconds.

Send one document to multiple internal and
external parties to sign electronically, and
add a personal message, if necessary.
Familiar look and feel thanks to customisable
visual signature and company branding
Sign from anywhere using your smartphone, tablet
or computer – from home, on the go, or in the office

Suitable for any procurement agreement

Different legal requirements may apply when it comes to signing documents electronically. With Skribble, you can legally sign any document – from approvals and supplier contracts to service agreements.

Legally valid for contracts with and without written
form requirement
Worldwide usage with both internal and
external parties
Highest security and data protection standards
hosted in Switzerland

Depending on the contract card, the appropriate signature standard can be used to sign.

Seamless integration with existing systems

Integrate Skribble with your procurement software, or sign directly from your browser. Suppliers can either use the invitation link or their own tools to sign.

Seamless integration via modern API
Your customers can sign without having
a Skribble account
Various plug-ins available for direct integration
with sales software, CRM systems and DMS.

SEG Automotive reduces signature time in procurement by 75%

SEG's 250 procurement staff members use Skribble to sign supplier contracts, external letters and purchase orders as well as internal memos. The worldwide roll-out in all other departments will follow soon.

"It was crucial for us to be able to use a digital signature solution not only internally, but also with external parties."
Markus Schneider, Vice President Purchasing, SEG Automotive

Read more about the use case in the interview with the Vice President Purchasing, SEG Automotive (in German).

Read interview

Skribble complies with the legal requirements for procurement

With kribble you sign legally and securely according
to the following requirements:

E-signature standards according to eIDAS/ ZertES

Skribble works with legally defined e-signature standards: The qualified electronic signature (QES), the advanced electronic signature (AES) and the simple electronic signature (SES).

Requirement of written form according to BGB/ OR

The qualified electronic signature (QES) available on Skribble is legally equivalent to a handwritten signature in the EU and Switzerland (eg. BGB in Germany or OR in Switzerland).

Data protection according to GDPR/ FADP

Skribble and its signing partner Swisscom commit to manage data in accordance with the General Data Protection Regulation (GDPR) and the Federal Act on Data Protection (FADP). Moreover, all data is hosted in Switzerland according to banking standards.

All available e-signature standards from a single source

The law distinguishes between three e-signature standards.
They vary in terms of area of application and legal weight.

	SES	AES	QES
	Basic SES Simple electronic signature	High AES Advanced electronic signature	Maximum QES Qualified electronic signature Equal to a handwritten signature according to Swiss and EU law
	Documents without legal form requirement and with low liability risk.	Documents without legal form requirement and with calculable liability risk.	Documents with legal form requirements or high liability risk.

At Skribble you have the choice between
the e-signature standards SES, AES and QES.

Learn more

Questions?

Where are the documents signed with Skribble stored?

Skribble’ s data centre is located in Switzerland and is ISO 27001 certified (according to banking standards).

What if my supplier doesn't use Skribble?

Your suppliers don’t need a Skribble account to sign using an invitation link. If your suppliers have their own signing tools in place, you can send the document signed with Skribble directly from our platform or by e-mail to your supplier. They can then sign it with their tool and return it to you or vice versa.

Is signing with Skribble legally binding?

Yes. On Skribble you can choose the highest e-signature standard available: the qualified electronic signature (QES). It has the highest legal weight in court.

Can I store the digitally signed contract in paper form?

Not exclusively. Thanks to the visual signature, it can be seen on the printed contract that it has been digitally signed. However, since the digital certificates are lost when printed out, the traceability of the signature and thus the corresponding conclusiveness is not given. A contract signed electronically must therefore always be stored in electronic form.